AI-generated illustrative design concept; not a completed CBD Projects project, approved drawing or technical compliance detail.
Two contractors can price the same drawings differently because they have made different assumptions about access, retained work or available services. A structured tender visit helps the client expose those assumptions before comparing prices. When selecting a commercial fitout company in Dubai, use the visit to gather evidence about scope and delivery constraints.
Issue the same current information to all bidders, set a clear inspection agenda and record questions through a controlled clarification process. Distinguish observed conditions from items requiring a later specialist survey.
Prepare the visit information
Provide the current drawings, scope description, programme assumptions and available landlord requirements. State which areas can be accessed and what records are unavailable. Identify who can answer design, operational and building-management questions. Avoid presenting an incomplete drawing set as construction-ready simply because it has been circulated for pricing.
Follow a consistent route
Review the unit entrance, loading arrangements, lifts, working areas and retained elements in an agreed order. Note visible discrepancies against the drawings. The visit should not involve opening equipment or destructive investigation without the necessary authority and arrangements. Record where access limits prevent a reliable observation.
Ask questions that affect cost
Discuss working periods, protection, waste removal, storage, deliveries and interface responsibilities. Separate confirmed building rules from assumptions that need written confirmation. For example, a restricted loading period may change delivery sequencing even when the fit-out scope itself is unchanged. Ask bidders to identify the pricing implication clearly.
Issue shared clarifications
Collect questions and distribute approved answers consistently through the tender process. Update drawings or scope documents where necessary and identify the revision used for pricing. The RFI guide provides a useful record structure, but tender clarifications should remain clearly distinguished from later construction instructions.
Review the remaining uncertainty
Before comparing offers, ask each bidder to identify exclusions, allowances and surveys still needed. Use the quotation comparison guide to reconcile those differences. A site visit improves information quality but does not guarantee that every concealed condition has been discovered. Decide how unresolved items will be investigated and priced.
Frequently asked questions
Does a tender visit replace a measured survey?
No. The visit and a measured or specialist survey serve different purposes. Identify the surveys still needed before relying on final quantities or technical assumptions.
Should all bidders receive answers raised by one contractor?
Use the agreed tender procedure to distribute relevant approved clarifications consistently so bids are based on comparable information.
Plan your commercial fit-out planning project with one accountable team
Share your project scope and tender-stage drawings with CBD Projects to structure the site review and identify fit-out pricing assumptions.
Send Your Project BriefBack to BlogRelated ServiceView Real ProjectsContact CBD Projects